Safety Measure: Save My Seat

by Andrea Shook, Faithful+Gould

As a member of the Safety CBA, we are sharing with CII members this example of a safety action we took to help ensure our employees’ safe return to work.

Faithful + Gould developed an app and interactive dashboard called Save My Seat that allows employees to reserve days they plan to come into the office. Much like an airline, employees choose a seat that gives them the preferred distance from other staff in the office which, in turn, provides data to facilities managers as they monitor occupancy against jurisdictional limitations and see how their offices are being utilized.

Employees can plan trips to the office with the confidence of knowing how many people will be seated within what proximity to each other.  If they wish, they can even swap seats at the last minute to find a more comfortable work setting within the office.

The six-foot bubble floorplans in our app highlights proper spacing so staff can see appropriately distanced available desks, newly implemented one directional walkways, hand sanitizer stations, and rooms that are now off-limits or have restricted capacities. In fact, we went so far as to tie our Outlook reservation system to our app which can also ask how many in-person people will be attending the meeting to assure we adhere to in-person occupancy restrictions.

By adding check in and check out features within the app, the need for physical sign-in sheets is eliminated so employees don’t have to touch the same writing utensil and office managers don’t have to fill in cumbersome spreadsheets.

By being able to track who was in the office at the same time and in what proximity to each other, we have enabled better contact tracing without the use of invasive tracking devices.

Additionally, we designed customized e-mails by office location that are automatically sent out upon reservation confirmation, check in, and check out to alert employees of new COVID-related safety features that we want to emphasize. This can include reminders to do temperature checks before leaving the house, elevator procedures, guest restrictions in the office, and sanitizing your workstation before leaving at the end of the day. 

Since employees are facing anxiety working from home and now often require balancing childcare at the same time, the ability to get away to the office on a day that works with their work-life schedules also creates more flexibility than instituting an A/B rotational schedule.

We also considered the fact that many staff will choose to avoid public transportation on their commute into the office. In locations with limited parking spaces available, our app enables employees to reserve a space and be notified if there is no more parking capacity on a given day so they can make other arrangements.

Deploying a tool that allows employees to align their office visits with their leadership and teammates and even choose the day and desk enables social distancing, career control and benefits their wellbeing. It also provides real estate managers real-time insight into what is most important to the office of the future. 

We believe employee health and safety is paramount to bringing people back to the office.  We hope that our Save My Seat app helps employees gain resiliency during the pandemic and enables us to create improved and sustainable workplaces afterwards.

Here are some screen shots of our Save My Seat app currently being deployed throughout the US, UK and Canada.

 

   



 


Date posted: September 16, 2020

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