Instantaneous Project Control Systems

RT-316 Topic Summary
RT 316


Project controls information should be accurate, continuously generated, and effectively communicated during all phases to support good decision-making on individual projects, within portfolios, and across organizations. Stakeholders demand accurate and timely project data to support informed and proactive decisions. Project decision-makers should not have to wait until the next reporting period simply because the information they seek is blocked by information integration barriers, contractual hindrances, or ineffective data collection.

RT-316 was created to identify, synthesize, and prioritize the key strategies and critical success factors enabling instantaneous project controls and critical project metric reporting in the construction industry. The team’s objectives were to investigate the state of instantaneous controls in the construction industry, establish their value, and offer guidance on implementing or improving an organization’s capability for on-demand information.

Instantaneous project controls enable on-demand reporting of metrics critical to project performance; they support more timely and better-informed decisions, improved cost and schedule performance, effective project risk mitigation, efficient capital portfolio management, and competitive market advantage. Instantaneous controls often require a proactive and comprehensive approach that considers and defines the reporting frequency needs at different layers of reporting.

Key Findings and Implementation Tools

1 : Strategies of Project Controls Information

The research identified nine strategies for successful implementation of instantaneous project controls. These strategies and practices should be implemented sequentially, since the right organizational behavior will support efficient project controls functions that can be leveraged through advanced information technologies. The nine strategies define the Maturity Matrix as shown in the diagram below. (RS316-1, p. 11)
Reference: (RS316-1)

2 : Barriers to Implementing Instantaneous Project Controls

RT-316 identified the main barriers that organizations must address to migrate to instantaneous or prioritized project controls. The top five barriers perceived by industry experts: (RS316-1, p. 14)

  • Lack of information integration
  • Lack of data communication and exchange interfaces
  • Delayed data acquisition/input
  • Varied project characteristics and needs
  • Lack of automated data analytics
Reference: (RS316-1)

3 : When to Use Instantaneous Project Controls

Construction and Commissioning & Startup can benefit the most from instantaneous controls, and their impact on cost, schedule, and quality performances. (RS316-1, p. 10)
Reference: (RS316-1)

4 : What to Instantaneously Control

The research identifies two key principles driving what should be instantaneously controlled: information that has 1) large variability and 2) high impact. Five areas that should require instantaneous controls: (RS316-1, p. 7)

  • Quality information
  • Shutdown and renovation projects
  • Craft labor productivity
  • Project expenditures and procurement status
  • Scope changes
Reference: (RS316-1)

5 : Implementation Tool #1

IR316-2, A Guide to Instantaneous Project Controls (Volume I) 

The resource includes 3 Tools:
  • Quick Assessment (QA) – The QA tool provides a high-level assessment of the maturity level of the nine strategies, along with guidance for improvement. The QA tool assesses maturity on the basis of one question per strategy.
  • Instantaneous Quotient (IQ) – The IQ tool provides a detailed assessment of the maturity level of the nine strategies. The IQ assessment relies on several questions per strategy.
  • Workflow Implementation Process – This tool offers guidance on the steps an organization should take to plan and implement the strategies recommended in this research. The 10-step Workflow Process is shown below.
IR316-2, A Guide to Instantaneous Project Controls (Volume II) - Case Studies
Reference: (IR316-2)

Key Performance Indicators

Improved cost, Improved schedule, Reduced/improved risk, Improved performance/achieved success

Research Publications

Modeling Strategies for Instantaneous Project Controls - RR316-11

Publication Date: 08/2016 Type: Research Report Pages: 188 Status: Reference

A Guide to Instantaneous Project Controls - IR316-2

Publication Date: 04/2016 Type: Implementation Resource Pages: 66 Status: Tool

Organizational Strategies for Instantaneous Project Controls - RS316-1

Publication Date: 12/2015 Type: Research Summary Pages: 24 Status: Supporting Product

Presentations from CII Events

Plenary Session - Organizational Strategies for Instantaneous Project Controls

Publication Date: Presenter: Number of Slides: 20 Event Code: AC2015

Implementation Session - Organizational Strategies for Instantaneous Project Controls

Publication Date: Presenter: Number of Slides: 62 Event Code: AC2015